RecruitIQ
Request Demo
Proof points & playbooks

Customer Stories

How athletic departments, clubs, and counseling teams use RecruitIQ to replace guesswork with guided recruiting. Real results, repeatable process.

Request a Demo Jump to stories

Highlights at a glance

Click a story to see before/after metrics and the rollout playbook.

Jefferson High Athletics — District rollout

AD office + counseling team partnered to standardize recruiting tasks, outreach tone, and school comparisons across 8 sports.

Before → After

Before

  • Each team used its own spreadsheets & email drafts
  • Students asked “what next?” after every showcase
  • No shared view of academic vs roster fit

After

  • Sport-aware timelines with counselor visibility
  • On-brand email & SMS templates for all teams
  • School comparison used in family meetings
+82%
On-time tasks
+39%
Coach replies
3×
Researched options
↓
Ad-hoc questions
“Our staff now points athletes to structured steps—emails and texts are polished and on-brand.” — Head Coach

Rollout Playbook

  1. Week 1: Import rosters; AD sets tone presets and brand footer.
  2. Week 2: Counselors align school comparison rubric; sample list for each athlete.
  3. Week 3: Coaches send first outreach using templates; follow-up SMS cadence.
  4. Week 4–6: Review reply rates; refine subject lines; share wins with families.
Back to top Talk through this setup

Northside Volleyball Club — Club playbook → software

Turned their Google-doc playbook into repeatable timelines and communication templates for every family.

Before → After

Before

  • Playbook lived in a doc; hard to track tasks
  • Parents sent one-off emails for status checks
  • Coach contact info scattered across tabs

After

  • Automated timelines matched to season windows
  • Outreach templates reduce writing time
  • Coach Finder centralizes contact & role filters
3×
Researched schools
−50%
Parent “status” emails
+28%
Showcase follow-ups
+1.5×
Meaningful replies
“We stopped rewriting emails every weekend. The kids moved faster and the communication improved.” — Club Director

Rollout Playbook

  1. Kickoff: Upload team lists; assign athletes a season template.
  2. Messaging: Set tone (concise/warm); coaches approve subject lines.
  3. Execution: Weekly task check-ins; SMS follow-ups at T+2 days.
  4. Review: Compare reply rates by subject & division; adjust lists.
Back to top See a club demo

Ridgeview College Soccer — Transfer & NIL support

Used Transfer Fit and NIL Deck to guide returning players through options and brand-safe outreach.

Before → After

Before

  • Transfers evaluated informally; limited position depth data
  • NIL pitches lacked structure & brand guardrails

After

  • Evidence-based fit signals by position & academics
  • NIL deck templates with goals, values, and examples
↑
Decision clarity
−35%
Time to short-list
+22%
Positive coach feedback
Brand-safe
NIL outreach
“The Transfer Fit snapshots kept conversations productive. The NIL deck made our players sound professional.” — Assistant Coach

Rollout Playbook

  1. Step 1: Import roster; tag potential transfers; set academic constraints.
  2. Step 2: Generate position opportunity lists; review with staff.
  3. Step 3: Build NIL deck drafts; review brand alignment and examples.
  4. Step 4: Track replies; share progress with athletes and families.
Back to top Discuss transfer workflows
Want a story tailored to your sport and level? We’ll walk through timelines, messages, and metrics.
Request a Demo