"Our staff finally points athletes to structured steps—emails and texts are polished and on-brand."
Head Coach, HS Program
Equity & repeatable process
Department outcomes
Patent-pending technology
Outcomes & Case Studies
Proof points from early programs—better clarity, better communication, and wider, research-driven options.
Program-level proof points
Measured across pilot teams and counseling cohorts.
+85% on-time tasks
Students hit milestones
+42% coach replies
Polished outreach
3× researched options
Smarter shortlists
Privacy-first
Data stewardship by design
Methodology: directional averages from early pilots (HS, club, and counselor cohorts) using Timeline completion, reply tracking, and shortlist depth. Individual results vary by sport, season, and staff adoption.
What programs say
Short quotes from coaches, ADs, and counselors.
"Counselors love the school comparison—parents see academics and roster context together, in plain English."
School Counselor
"It creates a repeatable process across teams—no more one-off spreadsheets and lost email drafts."
Athletic Director
Case studies
Three snapshots showing setup → impact.
High School Department (Multi-sport)
"From ad-hoc to repeatable"
AD rolled out Recruit Timeline and shared templates across five teams; weekly progress reviews created consistent expectations for athletes and families.
- Department voice & tone presets
- Milestones tracked across teams
- Family share-links for plans
+78%
timeline completion
+39%
coach replies
2.6×
researched options
Club Program (Soccer)
"Polished outreach at scale"
Coach Finder & Email + Responder gave staff consistent, on-brand messages; players followed sequenced email/SMS workflows.
- Staff-curated coach lists by division
- Subject lines & formatted SMS follow-ups
- Auto-logged replies
+44%
reply rate
-32%
time to first response
+3.1
emails per sequence
Counselor Office (Public HS)
"Research before decisions"
School Comparison and Recommendation Letter assistant shifted conversations to evidence—academics, roster depth, and fit.
- Plain-English comparisons for families
- Template-guided recommendations
- Shared shortlist rationale
3×
school exploration
-40%
"what next?" emails
+23%
family satisfaction
Ready to see this in your context?
Patent-pending technology. All apps included. Fast pilot setup.